It’s that time of year again! (You are wondering what I mean, aren’t you?)

Well it is the time of year when glowing, recently-engagaged couples have packed up the Christmas tinsel and are back at work desks, spending their office hours doing wedmin of course!

If your wedmin is currently focusing on finding the perfect wedding planner, I know it is daunting when – let’s face it – sometimes we all start to look a little same-ish on the internet. So start making some phonecalls and chat through the list below!

Before getting in touch with a wedding planner, you should know:

  1. How many people you would like to invite
  2. Your preferred wedding date/time of year
  3. How much money you have in your budget

Depending on your budget and how much time you have to plan, you may want:

  • A full service planner to arrange every detail
  • A wedding planner only to help you find your venue
  • A wedding day-of coordinator  to help you in the few weeks before you wedding and on the day of your wedding
  • NOTE, many wedding venues have “wedding planners”. Make sure you’re clear on exactly what level service they provide. Venue coordinators usually just handle day-of issues and give you a list of their preferred vendors so having an independent planner may be helpful. See this post for more on the difference between venue coordinators and wedding planners.

At the end of a phone call or meeting ask yourself:

  1. Do you feel heard?
  2. Did the wedding planner understand your vision?
  3. Did you “click”? You will be spending a lot of time together so this is important!

Now, onto the questions…

Getting to Know the Planner

  1. Where are you from?
  2. Do you have our date available? Do you have a wedding the same weekend or week before?
  3. What was the most challenging wedding you planned and how did you handle the problems that came up?
  4. What event or wedding planning courses have you taken?
  5. What did you do before you were a wedding planner?
  6. How many weddings have you planned?
  7. How many clients do you take in one year? Do you limit how many clients you take?
  8. Is wedding planning your full-time job?

Hiring Suppliers

  1. Are we required to use your suppliers or can we use a suppliers we would like/family member?
  2. Will you be present at suppliers meetings?
  3. Will you review all supplier contracts?
  4. Will you invoice us for all the supplier fees and ensure all payments are in order?
  5. What happens if there is a problem with a supplier – will you handle it?


  1. Have you ever worked with our venue?
  2. What do you do about wet-weather contingency plans?


  1. Do you specialise in design or coordination or both?
  2. Will you handle every aspect of the planning or can we do some things on our own? What would we be responsible for?
  3. Will you be there on the wedding day?
  4. Will you have any assistants there on the wedding day?
  5. What time will you arrive/depart on the wedding day?
  6. In case of an emergency, who will be there as back up? What are their qualifications?
  7. Will you be onsite after the wedding to ensure the breakdown goes smoothly?
  8. Will you provide a timeline for the wedding day and a floorplan?
  9. How many meetings/phonecalls/emails are included in your services?
  10. Will you run a wedding day rehearsal, post-wedding brunch, etc.?
  11. Will you help with finding my wedding dress and wedding party attire?

Booking Logistics

  1. Once we book with you, how quickly can we expect planning to start?
  2. Will you provide us with a breakdown of how money is allocated?
  3. Will you provide a list of all the services included in your fee?
  4. What is your payment policy – do you accept credit cards?
  5. How much of a deposit is required to book your services? When is final payment due?
  6. Are there any expenses that aren’t included in your fee?
  7. What is your refund or cancellation policy?


Happy Planning!